Project Administrator

Key Responsibilities:

• Coordinate and administer construction project activities across multiple commercial fit-out and building projects to support timely and efficient project delivery
• Assist Project Managers with monitoring project timelines, procurement activities, contractual obligations, project milestones, and administrative deliverables
•  Coordinate project documentation including contracts, purchase orders, invoices, subcontractor agreements, RFIs, variations, progress claims, and compliance records
• Maintain and manage project registers, document control systems, reporting platforms, and construction records in accordance with company procedures and project requirements
• Liaise with subcontractors, suppliers, consultants, and internal stakeholders to facilitate project coordination and ensure effective communication throughout the project lifecycle
• Prepare project progress reports, meeting agendas and minutes, procurement tracking reports, and other project-related administrative and operational documentation
• Assist with procurement coordination, scheduling activities, subcontractor onboarding, and tracking project deadlines and deliverables
• Monitor project correspondence and ensure all project documentation is accurately recorded, updated, and maintained in compliance with contractual and operational requirements
• Provide administrative and operational support to Project Managers and site teams to assist in the successful delivery of commercial construction and fit-out projects
• Support the implementation and maintenance of project management systems, processes, and reporting procedures across active construction projects

Requirements:

• Relevant qualification (preferred)
• At least 2–3 years of experience in a similar Project Administrator or construction administration role (Required)
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to manage multiple deadlines
• Proficiency in Microsoft Office Suite and project management software
• Experience within the construction, fit-out, or building industry will be highly regarded
• Relevant qualification in Business Administration, Project Management, Construction Management, or related field preferred